Administrative Assistant (Admin & Operations Support)

PANATIX is a specialized solutions and services provider in process analyzers and sampling systems. We are looking for a reliable Administrative Assistant who can take ownership of day-to-day administration, follow-ups, and internal coordination, ensuring tasks are tracked and closed properly with minimal supervision.

Key Responsibilities

1. Manage daily administration tasks and ensure smooth office operations.
2. Serve as the first point of contact, handling incoming calls, visitors, and messages, and routing external requests to the appropriate team member while ensuring proper follow-up.
3. Track ongoing actions, follow up with internal team members and external parties, and ensure timely closures.
4. Maintain structured reporting by issuing administrative updates and summaries, ensuring consistency and completeness.
5. Support basic HR administration (attendance, leave tracking, onboarding coordination, employee file organization).
6. Support basic accounting/admin coordination (collecting invoices/receipts, filing, organizing payment/expense documentation, coordination with accountant).
7. Support logistics and procurement coordination (couriers, shipments, tracking deliveries, supplier follow-ups, document collection).
8. Assist in organizing meetings, internal events, trainings, and required arrangements.
9. Handle occasional outdoor assignments (banks, government entities, vendors, service providers) when needed and coordinate with any external admin agents/clerk.
10. Coordinate travel logistics for team members and external visitors (hotel bookings, transport/flight arrangements when required, confirmations, itineraries, and visitor coordination).

Requirements

1. Bachelor’s degree (BSc/BA) in Business Administration, HR, Accounting, Law, or a related field.
2. 2+ years of experience in an administrative role (office admin / admin assistant / operations assistant).
3. Strong follow-up mindset: you don’t wait to be reminded.
4. Excellent organization, documentation, and reporting skills.
5. Professional communication (email/phone/WhatsApp) in Arabic and English.
6. Good working knowledge of MS Office (Word/Excel) and Google tools.
7. High integrity and ability to handle confidential information.
8. Ability to work under deadlines and manage multiple priorities.

What We Offer

1. Stable role in a growing technical company with clear structure and responsibilities.
2. Professional work environment and direct exposure to real operational workflows.
3. Competitive package based on experience.

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